If you’re like me, you have hundreds, if not thousands, of ideas each day. There are certain times of the day when my brain seems to burst with new ideas. They kick into overdrive first thing in the morning and in the evening before dinner. Ideas also tend to pop up when I’m not in front of a computer, like when I’m taking a shower, working out, and meditating.
Some of these ideas are amazing and others are not so good. Still, it used to drive me crazy to not be able to capture each and every one of them for later use. I was eventually able to convince myself that if the ideas were good, I’d remember them later when I had the chance to get them down on paper.
Then, I discovered the most amazing way to manage these ideas. This system is so easy, anyone can use it, even people who hate writing. This tip will help you prepare meeting agendas, weekly emails to your customer base, presentations, or even books.
Are you ready to learn what it is?
By nature, I love systems and organization. Systems and habits alleviate the stress of trying to remember everything I have to do and allow me the freedom to focus on one thing at a time. While they might take a bit of time to set up on the front end, they save time and headaches down the road. Do it right the first time, and you can reap the benefits for years to come.Do it right the first time, and you can reap the benefits for years to come. Click To Tweet
I have systems for everything from cleaning the bathroom to managing our finances to writing blog posts. Today, I’m going to share my system for managing content ideas. This includes blog posts, newsletters, and social media posts. But it can be used for anything from planning a party menu, a meeting agenda, or employee reviews. This system even works for people who don’t like writing and aren’t speed demons on the keyboard.
Ready to let me rock your world?
Step 1 – Create an Event in Google Calendar
Schedule your idea for the day and time you will work on the project. Be sure and give it a good title so that you know exactly what it is at a glance. There’s no sense in creating systems if they aren’t clear and easy to use.
Use all the features available in Google Calendar (or your favorite calendar app) such as color coding. For example, I make my work activities red, my personal activities blue, holiday’s green and so on. This one extra click makes it easy for me to find my notes quickly so I can get on with my work.
Step 2 – Narrate Your Ideas Into the Note Section
As I mentioned in the introduction, our best ideas usually come to us when we’re not able to take full advantage of them. But, I can usually get to my iPhone long before the idea disappears.
When I’m in front of a computer, it’s quicker and easier for me to type out my thoughts. But that process takes forever on a smartphone. So I’ve begun using the speech to text option. This helps your writing have a nice and easy conversational tone. Plus, this is an amazing tool for anyone who hates writing. Just speak it like you’re telling a story and you’ll be amazed at the outcome.
Step 3 – Clean it Up
I like to use Google Calendar because it syncs across all of my devices. You may use a similar app. If so, that’ll work too.
As I mentioned, the narration process typically happens on my phone. On the days I create content, I open a blank word document (again, feel free to use your favorite word processing software) and copy and paste from the note section of the calendar event. From there I fill in the blanks and edit. You’ll be surprised how much time this shaves off of the writing process.
Step 4 – Ship It!
I borrowed this phrase from Seth Godin. He uses this term to describe the act of sending your work out into the world. Shipping can be a little thing, like sharing your ideas in a meeting or sending that email. It could also be big things like sending that manuscript to publishers or launching a new product.
For most of us, shipping is probably the scariest part. Shipping makes you vulnerable to rejection and criticism. But it’s also the most important part. Even though you might be scared, hit publish and ship it anyway.Even though you might be scared, hit publish and ship it anyway. Click To Tweet
By nature, I’m a slow worker, and this process has shave hours off of my content creation time. It’s also easy to manage, change dates, and insert additional details. I hope you can take something useful from this process and apply it to your work and personal life.
What tips do you have for completing projects more efficiently?
Share in the comments below.
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